Avoid Untagged PDFs When Saving From Word to PDF
Mac Users: Do Not Use the Print > PDF feature.
If you are using a Mac, please avoid using the Print > PDF feature. While you will end up with a PDF file, much of the underlying structural data needed for accessibility is not included.
Instead, use the following instructions to save a Word document as a PDF. Instructions are provided for both Mac and Windows users.
Mac
In Microsoft Word, open the File application menu and select Save As...
A new window will appear.
- Set the File Format to PDF.
- Make sure the Best for electronic distribution and accessibility (uses Microsoft online service) radio button.
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Click Export.
Windows
To create a PDF in Microsoft Word, Select File > Save As.
The “Save As” window will appear.
- Set the Save As Type field to PDF.
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This should automatically result in a tagged PDF, but here’s where you can double-check the options:
Click the Options button.
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Make sure Document structure tags for accessibility is checked, then click the OK button to return to the “Save As” window.
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You can now click the Save button to save the file.